Room Rental Rates

Trinity Room (Whole)

$200/hour
$800/4 hours
$1360/8 hours
$100 each additional hour

Trinity Room (Half)

$120/hour
$480/4 hours
$816/8 hours
$60 each additional hour

Rachview/Unity Combined

$100/hour
$400/4 hours
$680/8 hours
$50 each additional hour

Ranchview/Unity/Gateway

$60/hour
$240/4hours
$408/8 hours
$30 each additional hour

Summit/Overlook

$50/hour
$200/4 hours
$340/8 hours
$25 each additional hour

Outpost at Squaw Creek

$500/day
$100/hour after 9pm

Additional Services

Set Up Fee: $75 (included with 4+ hour rental)
After Hours Attendant: $25 per staff member per hour
Polycom System: $75/day
Flip Charts/Easels: $25/day
Water: $1.50 each
Soda: $2.00 each
Coffee: $35/pot or $2/pod
Snacks: $4/person
Trinity Room Catering Kitchen Access: $150/day

CERA Room Rental Policies

Rental Use: An event may not interfere with any of the programs or services of CERA or other events on CERA property. CERA reserves the right to limit use of any CERA property at any time. Rental policies and terms are subject to change without notice.


Payments: A non-refundable down payment of 20% is due upon the execution of the Rental Agreement to reserve the room and desired event date and time. The final balance due must be paid in full at least 7 days prior to the event. Cancellations must be made within 7 days of rental date in order to receive refund. No refunds will be given within 7 days of rental date.

Occupancy Time: Set up and clean up time will be included in the event start and end time. Any additional time will be billed at the same hourly rate as the event.

Food Service: CERA has an open vendor policy.


Alcohol & Tobacco Use: No alcoholic beverages will be allowed without permission from CERA. Such permission will be specified in the rental agreement. Alcoholic beverages may be brought into the facility only by the approved catering service hired by the Event Host. All alcoholic beverages must be served by a Texas Alcohol and Beverage Commission (TABC) licensed server. Kegs are not allowed. Alcohol may only be consumed within designated areas within the event space and may not be taken to the parking lot. The legal drinking age in Texas is 21. The Event Host, catering vendor, and servers shall not permit alcohol to be served to minors. All guests should be prepared to present proper identification. CERA expects responsible alcohol service. If during the event, the catering vendor, servers, security or CERA staff deem alcohol consumption to be excessive, CERA has the authority to discontinue alcohol consumption and service at the event and to declare the event to be ended.  The bar may be open a maximum of 4 hours and must be closed 30 minutes prior to the event’s ending time.  Smoking is prohibited on CERA property in or within 30 feet from any building. The Event Host will be held responsible for communicating and enforcing these policies with guests. Non-compliance of these polices may result in early termination of the event.


Decorations: Decorations must be able to detach with relative ease and not cause damage to the room. Nails, tape, tacks, and any other small decorating particles are prohibited. Candles must have the flame contained at all times.


Cleaning Policy: The Renter is responsible for making sure all trash is in trash bins and all decorations and personal items are removed at the end of the rental. CERA is not responsible for items left after an event.


Damages: A credit card must be on file for any damages, above normal wear and tear, done to the event space and CERA property during the time of the rental. This includes damage done by the Renter, Renter’s guests, and Renter’s service providers

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CERA Event Venues Rental Agreement

Ready to book a room?  Download our Rental Agreement to get started!

For CERA Room Rentals, please email the completed form to rentals@cera-fw.org
For the Outpost, please email the form to chris@cera-fw.org.